What happens after I submit my application under the Canada Business Corporations Act (CBCA)?Reader Rating: 3.75Star

Step 1 – Corporations Canada will review your application to see if it is complete and valid

An application is complete if:

  • it includes all necessary documents;
  • the forms are complete and signed; and
  • the fee is included.

If any of these things are missing, your application will be considered incomplete. Since Corporations Canada cannot properly examine your application without these things, an initial scan is done to make sure they are all there.

Occasionally, Corporations Canada receives an application for a corporation that does not actually exist in the legal sense (e.g., it is dissolved or has moved to another jurisdiction). In those cases, the application is considered invalid.

If your application is incomplete or invalid:

  • it will be returned to you along with a letter that tells you what is missing or explains why it is invalid;
  • you must send a complete and valid application within four months or else your application will be considered abandoned and the fee, if any, will be refunded.

Step 2 – Corporations Canada will review your application to ensure that it complies with the Canada Business Corporations Act (CBCA).

Once a complete and valid application is received, it will move to the examination step. Sometimes Corporations Canada needs more information for this step than what has been submitted. This additional information is needed to properly determine whether your application meets the requirements of the legislation. For example, we often require additional information about the corporate name you are proposing.

If more information is needed:

  • your application will be returned to you along with a letter that tells you exactly what is needed;
  • you must resend the application with the additional information requested within four months or else your application will be considered abandoned and the fee, if any, will be refunded.

Step 3 – Corporations Canada will issue the certificate

If your application is accepted, you will receive the certificate. As a rule, your certificate will be effective as of the date Corporations Canada received your complete application (i.e., when we received the application that made it past Step 1).

If you want your certificate to be effective on a later date (it cannot be an earlier date), simply ask for the date you want in your cover letter.

Summary of what happens to my application
  Application is incomplete or invalid
(Step 1)
Application is complete but additional
information needed
(Step 2)
What Corporations Canada does Returns your application with a letter that tells you what is missing or explaining why it is invalid. Returns your application with a letter that tells you what additional information or documents are needed.
What you need to do Send a complete and valid application within four months of the date of our letter. Resend your complete application with the additional information requested or documents within four months of the date of our letter.
What happens if you don't Your application will be considered abandoned. Your application will be considered abandoned.
What happens if you do If your application is accepted, you will receive a certificate that is effective as of the date Corporations Canada received your complete application or any later date you requested. If your application is accepted, you will receive a certificate that is effective as of the date Corporations Canada received your complete application or any later date you requested.
Refund If your application was abandoned, your fee will be refunded. If your application was abandoned, your fee will be refunded.

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